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INNOVATIVE LAW USERS GROUP
Annual Meeting
Renaissance Grand Hotel / St. Louis, Missouri / July 8, 2006
Agenda For The Business Meeting — 9:00 - 9:30 am

Go to program agenda.

(Because time will be very limited, I think we need a well-worked-out agenda for the business meeting in advance. Needed motions are indicated by ' Resolved: '.)

I. Welcome and Introductions

II. Approval of the minutes of the previous meeting

  1. Usually the minutes of this meeting are kept by the incoming Vice Chair/Chair Elect. Is there a volunteer to take minutes until the incoming Vice Chair/Chair Elect is chosen and, if present, can start to function?

III. Treasurer's Report

IV. Introduction of New Officers

V. Chair's Report

  1. Dues were raised last fall, by a nearly but not quite unanimous vote
  2. Election was a draw (27+27=54)

VI. New business: Election; amending the bylaws; proposal by K. Piechnik; Other

  1. Resolved: that the method described below under (ii.) is acceptable to this meeting as a way to resolve this election.
  2. The election for Vice Chair/Chair Elect for 2006/2007
    Resolved, nos. 1, 2a, 2b, and 3 following, as a package:
    1. that the deciding of this election be by a choosing of lots (in this instance, by the tossing of a coin). One vote per institution; please use your institution's paper ballot; Chair will supply proxy votes if there are any. This choosing of lots settles this election only; next year's election will proceed according to the bylaws then in effect.
        a. Needed: vote counters and announcers
    2a. If #1 passes: the choosing of lots (tossing of the coin); announcement of the winner of the election, therefore incumbent Vice Chair/Chair Elect for 2006/2007
    2b. If #1 does not pass: the holding of a second election. One vote per institution; please use your institution's paper ballot; Chair will supply proxy votes if there are any. This second balloting settles this election only; next year's election will proceed according to the bylaws then in effect. Hopefully to be followed by vote counting and the announcement of the Vice Chair/Chair Elect for 2006/2007.
    3. If 2b. is again a tie, then the meeting will have to decide how to proceed.
  3. Proposals to amend the bylaws:
    Things we have to consider:
    1. What specified procedure (if any) shall there be to handle tie votes in the future?
    2. How shall balloting be conducted? Which means, which kinds of electronic voting format are available and do we want?
      This I think we should do in any case: make "mail" mean snailmail/email/fax. I think electronic voting is a good idea but it's an extra step removed from "mail", whereas perhaps now email and fax are already acceptable as forms of "mail".
      Resolved: that the word "mail" in the bylaws may be construed to include email and fax.
    3. Chair thinks that there should be some discussion of proposals, then perhaps a committee should be chosen, and proposals should be submitted by members to the committee; the committee should edit and choose one or two proposals on each point, and the membership should vote (perhaps by "mail", or perhaps at next year's meeting).
      Possible resolutions as a starting point for consideration: (these are possible by-law texts)
          1a. In the event of a tie vote, a second ballot will be prepared and a vote conducted at the annual meeting.
          1b. (A version of this used by the SCCLL): In case of a tie vote, a run-off election shall be held at the annual business meeting. Run-off elections shall be by secret ballot. The ballots immediately shall be counted and the candidate with the largest number of votes declared elected.
          2. In the event of a tie vote, a coin toss will be conducted at the annual meeting. The candidate whose "surname(s), other names" (like a bib. Record author!) comes first in the alphabet will be heads. The other candidate will be tails.
  4. Proposal by Katrina Piechnik (incoming Chair 2006/2007) that the ILUG devise a system for offering support to officers and/or members to attend the annual meetings; this is intended to address the problem that members may have in attending the meetings owing to decreasing support, or lack of support, from their institutions, particularly where this may result in members' unwillingness to function as officers.
  5. Other new business? (If the meeting needs it, my thought is to "borrow" some time from the "State of Millennium".)

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URL: http://innopaclaw.org/ilugmeet/2006agenda.htm.